Most of us have become accustomed to using apps in our everyday lives. It can be difficult to recall a time when we didn’t rely on apps to get us from A to B, allowing us to contact our loved ones and help us enjoy our hobbies. Apps can also be very useful and improve workflow in the workplace.For those working in warehouse management, there exists a huge range of warehouse apps and non-specific warehouse app programs.
We all carry smartphones so why not make the most of the productivity improvement and efficiency opportunities made available by some of today’s warehouse management apps. We have done the hard work for you and picked out 10 useful apps for warehouse managers.
TL;DR
- The best warehouse apps cover inventory, scanning, inspections, timesheets, safety, risk, recognition, organisation, scheduling and communication, so most warehouse management needs are met by a mobile device.
- For forklift inspections, the Snappii Forklift Inspection App brings templates and record keeping to a mobile device for around a one-time £0.99 fee.
- Many useful apps are free, including Scandit Flow for barcode scanning, the RNF Safety Wizard and Risk Assessor for health and safety, and Doodle for scheduling.
- Some of the most useful tools are not warehouse-specific, such as Things 3, Tap My Back, Doodle and Workplace by Facebook, but adapt well to warehouse management.
- Safety and risk apps support compliance, but they do not replace an employer’s legal duty to protect health, safety and welfare.
- Apps are no substitute for professional, approved forklift training; AFTT (Advanced Fork Truck Training) offers forklift safety training for all skill levels.
Which apps are useful for warehouse managers?
The most useful warehouse apps fall into clear categories: inventory, barcode scanning, forklift inspection, timesheets, safety, risk assessment, employee recognition, organisation, scheduling and team communication. The table below summarises our ten picks so you can compare them at a glance before reading the detail on each.
| App | Best for | Platform | Cost |
|---|---|---|---|
| Inventory Management (SPD Mobile) | Inventory tracking and stock history | Android | Free |
| Scandit Flow | Barcode scanning | Android, iOS | Free |
| Forklift Inspection App (Snappii) | Forklift inspections and records | Android, iOS | £0.99 one-time |
| Timesheet Manager (Snappii) | Employee timesheets by project | Android, iOS | Free, in-app purchases |
| Safety Wizard (RNF) | Health and safety reference | Android, iOS | Free |
| Risk Assessor (BigCreative) | Risk assessments and reports | Android | Free, in-app purchases |
| Tap My Back (Build Up Labs) | Employee recognition | Android, iOS | Free |
| Things 3 (Cultured Code) | Organisation and task management | iOS | £9.99 |
| Doodle | Meeting scheduling | Android, iOS | Free |
| Workplace by Facebook | Team communication | Android, iOS | Free (Standard Tier) |
Inventory Management – SPD Mobile
Best for small to medium warehouse teams that need simple inventory tracking. Perfect for the small to medium sized warehouse management team, Inventory Management is an intuitive warehouse app that provides a simple but effective solution to inventory tracking and smart, flexible stock history.
Platform: Android
Cost: Free
Purchase: Google Play
Printing: A range of warehouse documents direct from the mobile device
Key Features:
Single screen inventory display
Quick sort, filter and search facilities
Supported prices, different prices for the same item
Key inventory information
Backup options
Multi language support
Scandit Flow
Best for fast, accurate barcode scanning without dedicated hardware. Scandit Inc. have developed this warehouse management app to provide high performance barcode scanner solutions. Scandit Flow combines the convenience of a warehouse app with the speed and accuracy usually associated with dedicated barcode scanners.
Platform: Android, iOS
Cost: Free
Purchase: Google Play, App Store
Printing: No
Key Features:
Cloud compatibility and offline operation
High quality scanning of all major 1D and 2D barcodes
Builds and supports a list of scanned barcodes
Scans and opens barcode designated webpages
Forklift Inspection App, Snappii
Best for keeping accurate forklift inspection and maintenance records on the move. Forklift maintenance schedules are a vital element of effective health and safety practice. Whatever your forklift inspection and maintenance program, undertaking and keeping accurate records can be time consuming and involve multiple devices. The Snappii Forklift Inspection warehouse app brings intuitive, image-friendly templates and record keeping to the mobile device and is perfect for both warehouse management teams and daily operatives.
Platform: Android and iOS
Cost: £0.99 one-time fee, offers in-app purchases
Purchase: Google Play and App Store
Printing: Yes
Key Features:
At-location inspections
Extensive check options
Multiple device data synchronisation
PDF and Excel files sharable via email, text message or cloud storage
Push notifications and alerts
Works online or offline
Ideas discussion options
Timesheet Manager, Snappii
Best for tracking employee hours across multiple projects and locations. With multiple employees in multiple locations any warehouse management team will understand the need to keep an accurate record of employee activity. Timesheet Manager app is a great warehouse app choice because it includes the ability to assign employees to different projects. With customisable form upload capability, and PDF and Excel report exports, this time management app is one that warehouse management will appreciate.
Platform: Android and iOS
Cost: Free, offers in-app purchases
Purchase: Google Play and App Store
Printing: Yes
Key Features:
Create projects
Assign employee hours to individual projects
Run simultaneous multiple projects
Supervisor email notifications
Excel and PDF report exports
Customisable form uploads
Safety Wizard, RNF Digital Innovation Ltd
Best for quick health and safety reference built on the HSE’s own toolbox. No warehouse management team can afford to skimp on health and safety and the prize-winning RNF Safety Wizard app has been developed directly from the HSE’s Health and Safety Toolbox. This is a general health and safety app that can be easily adapted to be a specific warehouse app through the selection of different HSE statements. This app is useful for quick, on the move reference and is a great tool to help warehouse management with the development of safety management systems.
Platform: Android and iOS
Cost: Free
Purchase: Google Play and App Store
Printing: No
Key Features:
Drill down to HSE specifics for your workplace and workforce
Find exact situation solutions for your needs
Check your current HSE practice
Share relevant information via email or social channels
Risk Assessor by BigCreative
Best for producing meticulous, branded risk assessment reports from a mobile device. The HSE state that, ‘It is an employer’s duty to protect the health, safety and welfare of their employees and other people who might be affected by their business.’ For warehouse management, risk assessment can be time consuming because of the size of risk area to be covered. Risk Assessor is not a specific warehouse app but is ideally suited to warehouse management requirements. It allows the user to create meticulous safety reports on the move via a mobile device and uses these to create branded reports and a bespoke company hazard and control list.
Platform: Android
Cost: Free, offers in-app purchases
Purchase: Google Play and App Store
Printing: Pay as you go printing
Key Features:
Meticulous safety reports from a mobile device
Company details and branding
On site report production
Real time statistics
Tap My Back (Employee Appreciation), Build Up Labs
Best for delivering timely recognition and feedback to a spread-out workforce. All good warehouse management understand the importance of timely and in-context employee recognition and feedback to staff morale but in a warehouse situation where employees are spread over a large area and often work autonomously, delivering such reward and feedback can be difficult. Tap My Back is not a specific warehouse app but is well suited to being used as such. It uses a range of features to combat the feedback difficulties faced by warehouse management and also provides useful insights and analytics to help with future employee development opportunities.
Platform: Android and iOS
Cost: Free
Purchase: Google Play and App Store
Printing: No
Key Features:
Peer-to-peer recognition to supplement team leader appreciation
Instant recognition notifications
Team behaviour analytics and insights
Customisation opportunities
Team goal development
Photo supported recognition
Things 3 (Organisation), Cultured Code
Best for busy managers who need a powerful, intuitive task and goal organiser. Things 3 is an Apple Design Awards winning revamp of Cultured Code’s original task manager app. Perfect for busy warehouse management, Things 3 includes a wealth of exciting features and is intuitive and pleasant to interact with. Not a specific warehouse app but perfectly adaptable to the type of dynamic organisation goals that warehouse management face every day, Things 3 allows for goal organisation, time planning and customised workflow.
Platform: iOS
Cost: £9.99
Purchase: App Store
Printing: No
Key Features:
To-do lists from other apps or Siri ‘remind me to’ instructions
Project goals and steps definition and completion
To-dos viewable alongside calendar events
Repeating to-dos
Daily lists
Filtered workflow tasks
Doodle, Doodle.com
Best for arranging meetings quickly with a mobile, spread-out team. With a workforce that is both physically spread out and always on the move, arranging meetings can be a warehouse management nightmare. Doodle is another non-specific warehouse app that could have been developed with warehouse managers in mind. Operating from a very simple principle, Doodle sends out meeting requests alongside suggested times and allow all invitees to suggest their preferred times. Great either for last minute, same day meeting planning or forward planning.
Platform: Android and iOS
Cost: Free
Purchase: Google Play and App Store
Printing: No
Key Features:
One meeting request poll, multiple invitees
Multi platform invitation options (WhatsApp, Facebook Messenger, Email etc.)
Mobile and desktop out-of-app options
Clarity of purpose available through event chats
Calendar integration
Push notifications
Workplace by Facebook, Facebook Inc.
Best for secure team communication on a familiar, business-focused platform. Warehouse management and staff often work in isolation but conversely in circumstances that have a strong requirement for team communication. Workplace by Facebook combines the advantages of platform familiarity with an ever-improving emphasis on business context requirements. Offering group discussion, voice and video calling and a personalised news feed, Workplace by Facebook works well as a warehouse app, brings all the social advantages of Facebook into a private, business arena and will pass the often tough security requirements of larger organisation IT systems.
Platform: Android and iOS
Cost: Free – for Standard Tier
Purchase: Google Play and App Store
Key Features:
Ad free and separate from personal Facebook accounts
Facilitates group working
Enables safe, secure sharing and collaboration
File sharing enhancements and integrations (e.g. Dropbox and OneDrive)
Integrated, powerful workplace bots (e.g. Repair Bot and Work Chat Bot)
Enterprise level security compliance
Warehouse apps can be of great benefit to warehouse management when it comes to risk assessment and employee health and safety but they are certainly no substitute for professional, approved forklift training. At AFTT (Advanced Fork Truck Training) we offer professional forklift safety training for all skill levels. Contact us now for a discussion of your needs and a no-obligation quote.
Frequently Asked Questions
What is the best app for forklift inspections?
The Snappii Forklift Inspection App is a strong choice, bringing intuitive, image-friendly inspection templates and record keeping to a mobile device. It suits both warehouse management teams and daily operatives, and works online or offline. Records can be shared as PDF or Excel files by email, text message or cloud storage.
Are there free warehouse management apps?
Yes. Several capable apps are free, including Scandit Flow for barcode scanning, the RNF Safety Wizard for health and safety reference, Risk Assessor for risk reports and Doodle for scheduling. Some free apps also offer optional in-app purchases. Free tools can cover a lot of everyday warehouse management needs.
Do warehouse apps have to be warehouse-specific?
No. Some of the most useful tools for warehouse managers are general apps that adapt well, such as Things 3 for organisation, Tap My Back for employee recognition, Doodle for scheduling and Workplace by Facebook for team communication. What matters is whether the app solves a real warehouse management problem. Both specific and general apps can be valuable.
Which app is best for warehouse team communication?
Workplace by Facebook is well suited to warehouse team communication because it combines a familiar interface with business features such as group discussion, voice and video calling and a personalised news feed. It keeps work separate from personal Facebook accounts and is built to meet the security requirements of larger organisations. This helps teams that often work in isolation stay connected.
Can an app help with warehouse risk assessments?
Yes. Risk Assessor by BigCreative lets you create detailed safety reports on the move from a mobile device and turn them into branded reports and a bespoke company hazard and control list. This can save time given how large a warehouse risk area can be. It supports the HSE principle that employers must protect the health, safety and welfare of their people.
How much do these warehouse apps cost?
Costs range from free to a few pounds. Many, such as Inventory Management, Scandit Flow, Safety Wizard, Tap My Back, Doodle and Workplace by Facebook (Standard Tier), are free. The Snappii Forklift Inspection App is around £0.99 as a one-time fee, and Things 3 is £9.99. Some free apps also offer in-app purchases.
Do warehouse safety apps replace health and safety duties?
No. Safety and risk apps such as Safety Wizard and Risk Assessor support compliance and make reference and reporting easier, but they do not remove the employer’s legal duty to protect health, safety and welfare. They are tools to help you meet that duty, not a substitute for it. Sound policies and trained staff remain essential.
Can a warehouse app replace forklift training?
No. Warehouse apps can greatly help with risk assessment, inspections and health and safety, but they are no substitute for professional, approved forklift training. Operators still need proper hands-on training to work safely and competently. AFTT offers professional forklift safety training for all skill levels.
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